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Section 8 Company Registration

Ideal business structure for NGO’s and Non Profit Organizations

Starting At Rs. 12,999

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(Takes < 20 days)

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Section 8 Company

A Section 8 Company is a Company which:

  • Is incorporated for the promotion of commerce, art, science, education, research, sports, charity, social welfare, religion, protection of environment or any such other object.
  • It intends to apply all its profits, income, or other earnings, in promoting these objects.
  • Pays no dividend or income to its members.

These are limited companies, registered under the Companies Act, and will be treated as limited companies without the phrase “limited” added to their name. They may have been registered as private limited or public limited companies.

Section 25 Company (under Companies Act, 1956) is a prior version. Section 8 Companies are a legal form for Non-Profit Organizations (NPOs) or Non-Governmental organizations (NGOs). A Section 8 Company has the authority to work anywhere in the country.

Section 8 Company Registration

The process and requirements of a Section 8 Company are exactly the same as laid down for a limited company. Including all the rights and obligations that come with such a limited company. The only aspect where they differ is that a Section 8 Company cannot use the words “Section 8” or “Limited” in its name.

  • The process of registering a Section 8 Company is the same as incorporating an NGO, Trust or Co-operative Society under the Companies Act 2013.
  • An additional requirement is there of seeking a license from the central government under Section 8 of the Companies Act, 2013.
  • The license, essentially, permits them to delete Private/Public Limited from their name. With this license, the company becomes eligible for certain exemptions from provisions of law and have concessions in the fee.
  • If the proposed Section 8 Company has been registered as a private limited then a minimum of 2 promoters are required. But if it is a public limited Section 8 Company then a minimum of 7 promoters must be there.

Documents Required

    For Directors/Shareholders

  • Copy of PAN Card
  • Aadhaar Card
  • Address Proof (Bank Statement, Electricity Bill, Telephone Bill)
  • 2 Passport Sized Photographs
  • For Registered Office

  • Ownership Proof (House Tax etc.)
  • Utility Bill (Electricity Bill, Gas Bill)
  • NOC(from the owners – if the premises is rented)

Benefits of Section 8 Company Registration

Being an NPO or Non-profit Organization does not mean that the Company cannot make a profit or income. It only signifies that the Company can earn income but the promoters are not to benefit from those profits. The profits cannot be distributed among the promoters. All incomes must be applied to promoting the object.

Still, certain exemptions and benefits have been provided for NGO or NPO u/s 8 of Companies Act 2013. Numerous Tax exemptions are also there for such companies. Even the donors contributing towards Section 8 Company are eligible to claim the Tax Exemption against these donations.

Some of the advantages are:

  • Distinct Legal Identity : Section 8 Company has a separate legal entity. Different from its members. Its legal standing is different from its members. The Company has a perpetual existence. Along with having organized operations and greater flexibility.
  • Zero Stamp Duty : A Section 8 Company is exempt from the requirement of paying stamp duty on the MoA and AoA of the private or public limited company. Which is applicable for registration of other kinds of company structures.
  • No Minimum Capital Requirement : No minimum capital limit has been mentioned for a Section 8 Company in India. And the capital structure may be altered at any stage as per the growth requirements of the company. This implies that it can be formed without any share capital. The funds necessary for carrying the business operations can be brought, later, in the form of donations and/or subscriptions from members and the general public.
  • Name : Section 8 Company does not need to suffix Limited or Private Limited, next to its legal name. It can be registered with names that have words like Association, Society, Council, Club, Charities, Foundation, Academy, Institute, Organisation, and Federation.
  • CARO : Requirements of Companies Auditor’s Report Order or CARO do not apply to this type of company.
  • Tax Benefits : For Section 8 Companies in India, many tax benefits are granted.
  • Credibility : Section 8 Companies are more reliable than all other forms of charitable organizations. They are governed by the Companies Act and are regulated strictly. Such as the requirement of a mandatory annual audit, or the MOA and AOA cannot be altered at any stage or situation. The rules on managing the profits and losses of the company make these companies trustworthy.
  • Exemption to the donors : Those donating to a Section 8 Company are eligible for tax exemptions u/s 12A and 80G of the Income Tax Act.
  • Membership : A registered partnership firm can become a member in its individual capacity and obtain Directorship.

LegalRaasta Offers

LegalRaasta offers to assist you in all matters of company registration. Let our expert team handle the complex procedure completing papers, selecting and searching availability of name, logo or trademark designing, trademark registration, etc. While you can concentrate on matters of business operations requiring your attention. We will stand by you through each and every stage of its incorporation. For any queries on related topics, you can consult with the CA/CS here.

Our package includes:

DIN for 2 Partners

Digital Signature For 2 Directors

Name search & approval

MOA/AOA

Registration Fees

Company Pan Card

At LegalRaasta, we expect this company registration will only be the first step of our journey together.

Eligibility

  1. Objects of Section 8 Company must be the promotion of Commerce, Art, Science, Education, Research, Sports, Social Welfare, Religion, Charity, Protection of Environment or any such other object.
  2. The Company intends of the company is to apply its profits, if any, or other income in promoting these objects.
  3. It intends to prohibit the payment of any dividend to its members.

Section 8 Company is created by those who do not wish to earn profit from this venture. Rather they want to dedicate themselves to improving some part of the social structure.

Other than the conditions laid down in its definition above, the following criteria must be fulfilled as well for registering a Section 8 Company:

  • Registration Under: Companies Act, 2013.
  • License: License to be applied to MCA.
  • Directors: A Minimum of 2 Directors for a Private Limited Company and 3 Directors for Public Limited Company must be there. The maximum limit is of 15 Directors. More than that can be appointed after passing a special Resolution in a general Meeting.
  • Indian Resident: At least 1 director must be a resident of India, i.e., have stayed in India for a total period of not less than 182 days in the previous calendar year [(Section 149(3)].
  • Subscribers to MoA: If the Company is proposed to be incorporated as a private company or public company respectively, its MoA must have at least 2 or 3 subscribers.
  • MoA & AoA: Decide about the name to be applied for, objects to be carried by the Company, planned registered office address, number of Directors and promoters, authorized capital, and number of shares to be subscribed by each promoter. They must mention the plan laid-out to meet your social objectives. The ROC (Registrar Of Company) is entitled to ask about it.
  • Initial Capital: Whatever amount of initial capital has been proposed for the Company, it must get invested in the Company within 2 months.
  • Property Management: The ownership of the property lies in the name of the Company and it can only be sold as per the rules mentioned under the Companies Act. (Ex: With the consent of the Board of Directors in the form of a resolution).
  • Dissolution: The Section 8 Company may be wind-up only by following the bye-laws of the society. Upon dissolution and after settling all debts and liabilities, the funds and property of the society are not to be distributed among the members of the company. Instead, the remaining funds and property would be given or transferred to some other Section 8 Company, someone that has a similar object.
  • Annual Compliance: Annual filing of accounts, statements and the returns of the company with the ROC are necessary to meet the compliance required.
  • Documents: All the Directors must have their valid DIN (Director’s Identification Number) & DSC (Digital Signature Certificate).

Process of Section 8 Company Registration

Step 1: Get Registered with LegalRaasta

You are required to fill in your details, online, in our simple questionnaire given above. It contains Name, Complete Address, Proposed Names for the Company, Number of Directors and their details, and Authorized Capital, etc.

Step 2: Get DIN & DSC

Applications would be filed with the ROC to obtain DIN and DSC for the Directors. Duly signed. We need to apply for DSC, first. Once it has been received, Form DIR-3 is to be filed with the ROC to get their DIN. A passport-sized photograph, attested ID Proof and Address proof of the Director are to be attached to these applications.

Step 3: Name Approval

You suggest your preferences and we’ll conduct Company Name Search. After your approval of the 3 options, we’ll apply for a unique name for your Company. Name availability has to be checked in the “Reserve Unique Name” or RUN facility.

A maximum of 2 names is to be proposed, initially, in Form INC-1. If rejected 1 resubmission is allowed. Both times in separate formats.

Step 4: Apply for License & COI

We will apply for the Section 8 License with the Central Govt. The right format to use is Form INC-12. It is to be sent with MoA in Form INC-13. AoA, Declaration of CA/CS/CWA in Form INC-14, Declaration by Directors or Applicant in Form INC-15, Name Approval Letter, and a 3-year estimate of future income & expenses. And apply for the COI. COI or Certificate of Incorporation is proof that the company has been created. The unique CIN (Company Identification number) is also mentioned in this

Step 5: Your Section 8 Company is now operative

As soon as all the processes have been completed and your Section 8 Company has been registered, we’ll apply for your PAN and TAN. It is done in Forms INC-7, 8, 10, 9, 22, DIR-2, and 12 with the ROC, along with the required documents. We’ll get them ready, and will send them to you immediately.

Important Points

The mandatory requirements to start section 8 company are as follows:

Minimum Requirement

  • A Section 8 Company gets incorporated by the MCA.
  • All requirements of the Companies Act 2013, such as the minimum number of Directors and Shareholders, etc. must be met with.

Charitable Object  

  • Section 8 Companies can be established for non-profit objectives only. Any profit earned or income received by this Company is not to be distributed among its members.
  • This implies that the income will either be reinvested in the business or utilized for the progress of its main objects, i.e. charitable purpose.

Management Team 

  • Unlike other Trusts which are governed by the Trustees as per a Trust Deed, the operations of Section 8 Companies are managed by the Board of the Director as per their MoA and AoA.

Companies Act, 2013     

  • Section 8 Company must follow the provisions prescribed under the Companies Act, 2013. Maintaining Book of Accounts, Audits, Return Filing, Board Meetings, etc.

MoA & AoA

  • A Section 8 Company shall not make any changes to the provisions of its MoA & AoA without seeking approval from the Central Government first.

Voting Rights

  • The voting rights of the shareholders of a Section 8 Company are based on the number of shares held by them. Similar to that of any other company.

Income tax 

  • The Company has to follow the provisions of the Income Tax Act.

GST Registration

Conversion

  • It may not convert itself to any other kind of company structure without complying with conditions, as applicable.

Donations/Funding of Section 8 Company

Section 8 Company is not allowed to raise capitals by way of deposits but they can accept donations from the general public. Below are some of the ways by which it can raise funding:

  • Foreign Donations: Foreign donations are allowed only when FCRA (Foreign Contribution Regulation Act 1976) registration has been taken. FCRA license can only be applied after 3-years from the date of registration. However, if some really urgent foreign donations are necessary, then you may apply for prior permission from the commissioner.
  • Equity Funding: Section 8 Company can also raise funds by issuing new equity shares at a higher value.

Domestic donations: There is no limitation to the domestic donations. But to avoid money laundering cases, a proper system must be laid down to keep them in check.

Donations/Funding of Section 8 Company

The name of your Section 8 Company is the first impression to the world. Its selection, therefore, is very important. It should stand out, yet be easy to remember, attractive, relevant and indicative. Here are some points you can keep in mind for choosing a name for your company.

Suffix:

Name of Section 8 Company shall include the words Association, Federation, Chambers, Confederation, Council, Electoral trust Foundation, Forum, and other such words. But there is no need to add the word Limited or Private Limited to its name

Meaningful:

The name of your Section 8 Company should indicate the principal objects of the Company as set out in its MoA. For example, Aware Health and Research Foundation or Nagarjuna Agricultural Research and Development Institute are Section 8 Companies. And their names indicate the kind of work undertaken by them. This helps in branding and goodwill.

Offensive:

The proposed name should not fall in the range of undesirable names as specified in Rule 8 of Companies (Incorporation) Rules, 2014. The name of your LLP should not be abusive, against the customs and beliefs of any religion, use slur & foul words or phrases which are used as a slur and are offensive to a particular group of people.

Short & Simple:

The name should be brief and not too long. Moreover, it should be easy to pronounce. A person should recall that name during relevant matters

Unique:

You are not allowed to name your Company that is exactly same or identical to an existing company or trademark or for which a trademark has been applied for. At LegalRaasta, you can check if the name you are proposing matches someone else.

Indicative:

Every name need not indicate the objects of the company, compulsorily, but when there is some indication of objects in the name, then it shall conform to the objects mentioned.

Forms Required

S.No

Particulars

INC-1 To apply with the ROC for Name Approval.
INC-7 Application for Incorporating the Company
INC-8 Declaration to Apply for PAN & TAN
INC-9 Affidavit from each Director and subscriber of the MoA
INC-12 This is to apply for the issuance of License to operate as a Section 8 Company.
INC-13 Memorandum of Association (MoA)
INC-14 Declaration from a practicing Chartered Accountant or Company Secretary
INC-15 Declaration by each Subscriber of MOA (On duly notarized Non- judicial stamp paper of Rs. 100/-)
INC-16 License to operate as Company under Section 8 of the Companies Act, 2013
INC-22 Notice of Location of the registered office
DIR-2 Consent of Directors to act on behalf of the Company
DIR-3 Application to ROC to get DIN
DIR-12 Appointment of Directors of the Company

 

Compliances

If a Section 8 Company fails to comply with the legal provisions, then the central government may revoke the license issued under this act.

In case of revocation, the company may get wound up. Or it may be simply asked to change its name to add “Private or Public Limited”. And the assets remaining after clearing debts and liabilities of such a Company shall be transferred to some other Section 8 Company having similar objects.

If the operations of the Company are found to be conducted fraudulently or in violation with the objects of the Company or unfavorable to public interest then, also, the license can be revoked.

If a company defaults in complying with the provisions of the Act, it shall, without prejudice to any other action under the provisions of this section, be punishable with fine which shall not be less than Rs. 10 lakh and may extend to Rs. 1 crore. The Directors and all other officers of the company, found in default, shall be punishable with imprisonment for a term which may extend to 3-years, or with fine not be less than Rs. 25, 000 and may extend to Rs. 25 lakh, or both. Provided that it is proved that the operations were conducted fraudulently. Then every officer in default shall be liable for action.

Any such order shall not be passed unless the company has been given a reasonable opportunity of being heard.

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Frequently Asked Questions

Q. What is Section 8 Company Registration?

• The company should be formed for the promotion of a social cause. It may be charity, education, industry, sport, etc.
• Income and profits should be used for this purpose or object only.
• No dividend should be paid to its members.

Q. How to register a Section 8 Company?

A Section 8 Company is at first to be registered the same as a limited company. After this registration, it needs to obtain a license from the Central Government to be registered under this Section. This license is provided on the basis of the Company’s objective in MoA and AoA and some other criteria.
LegalRaasta provides services and assistance to help you conveniently get your business registered as a Section 8 Company.

Q. What fees are to be paid for Section 8 Company Registration?

Our fees to register a Section 8 Company start from only Rs. 22,999/-. Being the lowest fees charged, for the long list of services and consultancy provided. The applicable fee, vary from company to company, depending on the structure and other factors.

Q. What is the process of Section 8 Company Registration?

The main goal of LegalRaasta is to give you a hassle-free experience. Therefore, the process to get your Section 8 Company has been simplified too.
1. Just get registered with us in the form provided above. By answering a few simple questions.
2. We’ll apply for DIN & DSC for the Directors. The application will need their passport-sized photographs, attested ID & Address proof.
3. Based on your requirements and preferences, we’ll suggest unique names (not matching any existing ones) for your Company. Once you give us a go-ahead, we’ll apply for name approval.
4. We’ll apply for the license under Section 8 from Central Government. Also, will obtain the COI (Certificate of Incorporation).
5. On receipt of the License, we’ll apply for and send you the PAN & TAN on receipt.

Q. What documents are required for Section 8 Company Registration?

Below documents are needed for the registration of the Section 8 Company:
• DSC & DIN of the Directors.
• Director’s ID proof and Address proof.
• Objectives and projected work of the Company.
• Financial statements like assets and liabilities, the proposal for 3-years, etc.
• Registered office address documents.

Q. Can a Section 8 Company be converted into a private limited company?

Yes. A Section 8 company can be converted into a private limited company after taking approval from ROC.

Q. What are the annual compliances for Section 8 Company?

The annual compliances that need to be met by Section 8 Company are the same as other normal companies registered under the Companies Act.
1. Conducting 2 Board Meetings, at least, in a year.
2. Mandatory audit of the Books of Accounts.
3. Annual returns, along with other e-filing forms such as MGT-7, AOC-4, etc.
4. Income tax returns.
5. Additional compliances to fulfill the registration u/s12AA, 80G, of the Income Tax Act, applicable to donations, etc.

Q. Can the promoters of Section 8 Company be employees as well?

No. A promoter of NPOs cannot be employed as a paid employee of the Company.

Q. Can Section 8 raise Foreign Funding?

Yes. FDI (Foreign Direct Investment is allowed, subject to the compliance of FEMA Regulations. However, the same is considered as a Foreign Contribution under FCRA, it can be infused only with prior permission/registration from the central government.

Q. Can a Section 8 Company invest in another company?

Yes. Section 8 Companies can invest in other companies. To meet the objectives of its formation.

Q. Can a Section 8 Company form a normal subsidiary company?

Yes, it can form a subsidiary company which is normal and plans to make profits.
No. Promoters of NPOs cannot be employed as a paid employee of the Company.