10 Questions You Must Answer for BIS Hallmark Approval!

When you go to apply for any type of certification or registration, the authority and portal will ask you some questions and queries regarding your business or other things. So, in this article, you will learn about 10 queries that BIS asks you during the time of the BIS hallmark approval. Mainly, for the jewellery industry, hallmark registration becomes an important and sensitive part.

Hallmarking in the jewellery sector ensures that there is no type of fraud or spam happening. Also, it assures customers about the purity and the craftsmanship of jewellery items. Thus, BIS certification for jewellery becomes an important part of the jewellery industry.

So, what are those questions that BIS will ask you during your hallmark registration, and why does it ask you those types of questions?

Basically, this is the duty of BIS to ensure that the business which is getting hallmark certification is 100% genuine and trustworthy. When you submit your application, then in terms of approving your request, BIS need to ask some questions. Queries which are related to some core areas, like documentation and physical audits. Most of the time, businesses lack things in this sector, which, before providing you with your hallmark certification, BIS hallmark approval ensures these things. 

1. Those 10 Questions of BIS Hallmark Approval on Which We Are Talking

Learn about those 10 questions with their answers. Exactly what are those queries that BIS ask every jewellery business?

Mainly, BIS focuses on asking about questions related to legal compliance, your documentation, and related to physical audits, etc. And BIS ask about these things because many jewellery businesses lack these things or forget to get ready for these events. Thus, BIS hallmark approval focuses on these things before approving your BIS hallmark registration.

Also, ensure that your business meets the necessary standards which are important for your business. So, more briefly about those questions that the BIS ask every business before providing it with the Gold hallmark registration in India. 

#1 Is the business which is applying for hallmark registration a legally established entity?

Ans. In terms of proving that your business is a legal entity. You must have to provide some proofs, such as proof of establishment, such as a Certificate of Incorporation (for companies). Also with a Registered Partnership Deed (for firms), or a Chartered Accountant’s Certificate (for proprietorships).

#2 Are businesses that are applying for Hallmark certification required to provide valid address proof or not?

Ans. In terms of proving your address proof you need to provide the address proof for each sales outlet or centre, such as a GST registration certificate. With a sale/lease deed agreement or a recent utility bill. A location map from a prominent landmark is also required.

#3 The annual turnover of your business, verified or not?

Ans. Thus, in order to show the proof of your annual turnover to BIS. You can provide them copy of the previous financial year’s GST returns or a CA-certified balance sheet. New businesses can submit an undertaking with an expected turnover.

#4 Are your premises really prepared for the testing of quality controls?

Ans. Mainly, this thing is required for assaying detailed records of all articles received and delivered to hallmarking centres. This includes a brief description of the workshop/laboratory, a list of machinery/equipment, and evidence of a quality control plan. And jewellers always have a magnifying glass, in terms of showing their customers the hallmarking logo.

#5 Does your business adhere to the Indian requirements for cleanliness and quality?

Ans. According to BIS, the target business must confirm the applicable Indian Standard. Also, with the specific purity grades they will handle (e.g., 14K, 18K, 22K gold).

#6 Are your products properly hallmarked in accordance with regulations??

Ans. It is required for all jewellers and businesses to show all these mandatory marks. Such as the BIS logo, the fineness mark, and the 6-digit alphanumeric HUID (Hallmark Unique Identification) number.

#7 Is the hallmarked product allowing traceability?

Ans. In terms of showing traceability, the applicant must show detailed records of all articles received and delivered. That indicates traceability of each lot and its fineness.

#8 Is the technical manpower/staff competent?

Ans. There will be details of qualified and experienced employees required in hallmarking centres. And with their experience in such works as XRF testing and fire assay is verified during audits.

#9 Are the samples of your product ready for testing and meeting the required standards?

Ans. During the time of registration. BIS sends an officer who checks random samples for testing at internal or referral laboratories. In terms of ensuring that they conform to the declared purity standards.

#10 Is the business ready to follow all BIS rules and redress consumer complaints?

Ans. The jewellery business or jeweller must undertake to comply with all BIS rules. This includes compensating the buyer if an article is found to be substandard. Also, they must display the certification and BIS logo clearly. 

2. Reasons Why BIS Ask Questions Before Approving the Hallmark Certificate?

Learn why BIS ask these types of questions and queries in terms of approving a Jewellery hallmark license for a jewellery business.

Mainly, BIS ask these questions to ensure the purity and authenticity of precious metal articles. Because if BIS start providing jewellers’ hallmark certification without any type of verification or authentication. Then the chance of spam and fraud increases among markets.

Therefore, learn more briefly about those points that describe why BIS ask these questions of your business. With these points will clearly learn why BIS hallmark approval plays its role before the registration of BIS certification for gold:

• Verifying Jeweller Credibility – Before approving hallmark certification. BIS require that the jeweller provide documentation, including business registration, identity proof, GST certificates, and details of their premises.
• Quality control – Before approving the hallmark application. BIS will perform an on-site inspection of the manufacturer’s or supplier’s infrastructure. This also includes process controls and quality control/testing capabilities. 
• Ensuring purity – The main purpose of hallmark registration is to check the purity of the metal content. Many hallmarking centres and assayings use scientific methods (like fire-assaying) to confirm that the gold or silver content matches the purity claimed. 
• Ensuring traceability – On each hallmarked item, businesses receive a unique 6-digit Hallmark Unique Identification (HUID) code, along with the BIS hallmark approval, logo, purity grade, and AHC’s mark. So, BIS ask questions regarding these things and in order to check the specific jeweller and testing centre. This provides a formal mechanism for complaints and legal recourse if any discrepancy is found later.
• Legal Compliance – In most of India, it is mandatory that gold jewellery be hallmarked. Therefore, for BIS hallmark approval to verify that the jeweller has an understanding of the obligations of the licensing agreement and is in agreement with those obligations, the Jeweller must meet certain requirements. This also includes provisions for unannounced inspections and severe penalties for non-compliance, such as heavy fines and licence cancellation.

Also, Don’t Miss This Article: Why Delaying Hallmark Registration in India Can Cost You More Than You Think

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