MOU with a Training Institute: Mandatory Process During PSARA Registration

Private security agencies play a crucial role, as they provide services to multiple locations. The agencies must first comply with PSARA in order to offer security guard services in India. Adherence to the act ensures that the agency is professional and trusted by its clients. However, before obtaining the security license, a Memorandum of Understanding (MOU) with an accredited organization is also essential. The accredited institution issues the training certificate, which is then used as a document during the registration process. It is a requirement that ensures the company will provide resources to its security personnel. This will guide security agencies in understanding the MOU process with training institutes and its relevance to PSARA license labor law compliance.

What is an MOU for a Private Security Agency?

A Memorandum of Understanding, or MOU, is a formal agreement between the government-approved training facility and the security agency. This agreement clarifies that all personnel have received the mandatory training and are aligned with legal requirements. The key aspects include

• The MOU specifies the training guidelines between the private security firm and the training facility. In accordance with the PSARA Act, it certified that every employee has received the necessary training and certification. 
• An MOU with a training institute is crucial, as it is a legal requirement for applying for a PSARA license. Without it, the application will not be approved by the state’s controlling authority.
• The agreement certificate highlights the training requirements for security guards, supervisors, and even owners and directors.
• The MOU serves as proof in front of the regulatory authorities. Signing a contract with a training center forms part of the process of getting a PSARA license.
• Legally confirming it helps to avoid unnecessary penalties and builds trust with clients. It demonstrates professionalism and adherence to the law.

The Role of Training Institutes under the PSARA Act

Security agencies benefit greatly from the services that training institutions offer. They train and provide certification for security guards. They also help security agencies to comply with their obligations under the PSARA Act. The primary responsibilities of training institutions are:

Provides the Training

To Train Employees – Agencies certified under the PSARA Act are required to deliver mandatory training. Most of the time, these courses include at least 160 classroom and field training hours. The training is compulsory for all new security guards and supervisors.

Issuing Certificate

After the complete training session, the same institute issues a training certificate. It ensures that all guards and supervisors have finished the necessary training. It makes it possible for the organization to assign staff.

Ensures Compliance

The PSARA-recognized institutes are responsible for ensuring the training programs meet the guidelines set by the controlling authority. 

Partnering with Agencies

The training institutes must have a Memorandum of Understanding (MoU) with a PSARA-licensed security agency to provide training to their personnel. The agency needs to obtain the mandatory PSARA security license.

Top Recognized PSARA License Institutes with States

The private security agency must first ensure the current recognition status and validity date on the PSARA’s official portal before starting the registration process:

How to Establish an MOU with a Training Institute?

Here is a step-by-step guide on how you can set up an MOU with a training institute:

Step 1: Define the Purpose of Collaboration

Clearly determine why you want an MOU with a training institute.

For example, are you joining the institute for training purposes or for research or to create joint programs?

It is the primary step to start with process by mentioning the goal of the MOU.

Step 2: Contact to Training Institute

the process

According to your state, look for a PSARA-recognized security training institute. Contact them for a partnership, as you specified the goals.

Step 3: Collect Documents

Gather all the supported documents. During the partnership with the institute, the major documents required are

• Proof of business registration, such as an incorporation certificate, MSME certificate, or GST certificate
• Owner’s or representative’s ID proof. It can be an Aadhar card or a PAN card.
• Owner or representative’s passport-size photo
• Address and name of the company/firm/proprietorship
• Confirm the other documents, based on the state and nature of joining.

Step 4: Draft MOU

Once confirmed, the same training institute will draft the MOU (Memorandum of Understanding). The agreement must include the:

• The end and start dates of the project
• Specific timelines and project phases
• Each party’s responsibilities and roles
• Format and reporting frequency
• Financial agreement details

Step 5: Review and Sign

Before drafting the MOU, you must review the agreement. If you are satisfied with it, both parties sign the document.

Step 6: Maintenance of Records

Keep all records in an accurate format, including training documentation, for the required period. This is often 3 years for audit purposes. 

Conclusion | Training and Certification by PSARA-Licensed Training Institute

Having the formal Memorandum of Understanding (MOU) with a certified training institute is an important step for those private agencies that want a PSARA license. This is vital for achieving full Private Security Agencies (Regulation) Act (PSARA) compliance. This document is the agreement between the agency and the training institute. It ensures that all security personnel have received the standard training for a PSARA-licensed training institute. Adherence to PSARA compliance protects your business as well as employees and clients. To get in touch with a PSARA license agent, contact LegalRaasta professionals. We assist with setting up an MOU or navigating PSARA compliance.