PIMS Registration
Streamline your paper import process with our end-to-end PIMS registration service. Apply now if you are an importer, trader, printer, or packaging manufacturer of paper and its products.
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Our team guides you to fill out the PIMS registration application form.
Provide us with all the supported documents that are verified by our experienced team.
The application, along with documents submitted by us on the respective government portal(https://imports.gov.in/imsdpiit/).
Once approval is issued by PIMS, we notify you via the submitted email ID or contact number.
Paper Import Monitoring System (PIMS)
The Government of India introduced a mandatory registration mechanism on October 1, 2022, known as the Paper Import Monitoring System (PIMS). Under this registration mechanism, the importers are required to provide the advanced details for importing specific goods. Meanwhile, the Paper Import Monitoring System (PIMS) is a government-mandated digital platform designed to regulate, monitor, and document the import of paper and paper-based products. Its scope is to change the import status of the cover paper items from free to free, subject to mandatory registration.
What is PIMS Registration?
To adhere to India's Paper Import Monitoring System (PIMS), all paper importers must obtain an Automatic Registration Number (ARN) according to DGFT regulations. It also covers all types of paper products listed under Chapter 48 in the ITC (HS) Code—including newsprint, coated paper, tissue paper, etc.—through this registration process. On the other hand, navigating the PIMS registration process is a mandatory step before filing the Bill of Entry. The registration process ensures the transparency of imported paper documents and assurances of quantity accuracy, regulates the domestic paper sector, and assists in compliance with trade and customs legislation. But, without PIMS registration, paper imports may be delayed or rejected at the customs location.
Governing Authorities and Legislations
The consistent work between the governing authorities and legislations makes the paper import system more compliant and successful in the Indian industry. Here is how both collaborate for PIMS registration:
Governing Authorities
- Directorate General of Foreign Trade (DGFT): It is the core governing authority that introduced PIMS. DGFT upgrades the past notifications and updates the PIMS Registration (online) regularly (http://imports.gov.in/portal).
- Department for Promotion of Industry and Internal Trade (DPIIT): Formulate policy for the Indian paper industry and monitor the System for the Protection of the Indian Paper Industry.
- Indian Customs (ICEGATE): The agency verifies the Unique Registration Number (URN) during import clearance of goods at ports.
Governing Legislation and Regulations
- Foreign Trade (Development and Regulation) Act, 1992: DGFT has rights under this statutory legal framework to impose restrictions, conditions, or registration requirements on the import of goods.
- Foreign Trade Policy (FTP): PIMS was implemented under the powers conferred by the Foreign Trade Policy, specifically altering the import policy of 201 tariff lines in Chapter 48 from "Free" to "Free subject to compulsory registration.
- DGFT Notifications (e.g., Notification No. 11/2015-2020): Officially mandated the registration of 201 tariff lines under Chapter 48 (ITC HS 2022).
- Policy Circulars (e.g., Policy Circular No. 45/2015-20): Provided clarifications on PIMS applicability, such as mandatory registration regardless of the purpose of import (e.g., SEZ/EOU/Advance Authorization).
Who Needs PIMS Registration?
Paper Import Monitoring System (PIMS) registration is mandatory for all importers of paper and paper items that are covered under Chapter 48 of ITC (HS), 2017 (201 tariff lines). Must register under PIMS before importing paper and its products into India. The registration of PIMS is required by the DGFT for users:
- Importers: Those who import paper products, including newsprints, handmade papers, envelopes, toilet tissue, etc., can register as a PIMS user.
- Entities in Specific Zones: Any Business Entity/Manufacturer that has been granted permission and has received approval from DGFT to set up operations in the designated zones, including Free Trade/Free Market Zones, and Export-Oriented Units (EOU).
- Commercial Importer: engaged in commercial importation of paper products, including but not limited to small traders and large manufacturers.
Types of Paper Covered Under PIMS Registration
PIMS registration applies to paper and paper products under Chapter 48 of the ITC (HS).2017/2022, Schedule-I, spanning nearly 201 tariff lines. It includes:
Category |
Products |
|---|---|
| Printing & Writing Papers |
|
| Specialty & Artistic Papers |
|
| Functional & Commodity Papers |
|
| Packaging & Labeling Papers |
|
| Other Paper Categories |
|
Note: Currency paper, bank bond paper, cheque paper, security printing paper, etc., are not subject to PIMS registration because these are typically high-security or government-controlled categories.
Why is PIMS Registration Mandatory?
PIMS applies to importing paper products that are imported into India, highlighted under HS/ITC Chapter 48. PIMS online registration is important for many reasons, in detail:
Makes Customs Clearance Easier
A valid PIMS registration number allows the importers to get customs clearance at the port or other location for paper products. Mentioning the PIMS number in the Bill of Entry is a legal requirement; otherwise, the shipment will not clear.
Prevents Dumping
PIMS (Paper Import Monitoring System) helps the authorities to control the under-invoicing of paper products and also restricts the entry of misdeclared paper goods, especially those mentioned under "the Other" category.
Helps in Collecting Data & Policy Formulation
Through the PIMS online registration, the governing authority gets access to track the real-time information on imported paper items. Data analysis helps to make policy according to requirements.
Significantly Boost Domestic Industry
Monitoring the import means encouraging the "Make in India" and "Atmanirbhar Bharat" initiatives. It directly impacts the Indian paper industry to grow with the right policy and regulation formulation.
Facilitates Operational Efficiency
By creating an audit trail, it potentially minimizes the queries that are raised by the customs department authorities and further ensures smooth clearance of goods.
Eligibility Criteria for PIMS Registration
Meeting the DGFT's requirements is crucial before registering for the Paper Import Monitoring System (PIMS) in India. The primary requirement is that the importer must register on DGFT PIMS to obtain an Automatic Registration Number (ARN) at least 5 days before the bill of lading date. Other requirements include:
- Must be a legal entity in India
- Indian importers (traders, manufacturers, and businesses)
- Valid IEC (Import-Export Code), PAN card, and GSTIN
- Digital Signature Certificate (DSC)
- Registration is only applicable between the 5th day and up to 75 days before shipment arrival.
Documents Required for PIMS Online Registration
During PIMS registration on the DGFT portal, the importer is required to submit several documents. Must keep ready the following documents/details:
- Import Export Code (IEC): It is mandatory for all importers, including paper importers, to have a valid IEC (Import Export Code) number. Activate your IEC on the DGFT portal online.
- Digital Signature Certificate (DSC): For online registration and filing of PIMS, an authorized signatory must have a Class-III Digital Signature Certificate (DSC) in their name.
- Bill of Entry/Proforma Invoice: The required information is that of the products being imported or sold to someone else.
- Commercial Invoice: Commercial Invoices are mandatory and usually provided by the Foreign Supplier or Exporter.
- Packing List: Detailed information on goods quantity, weight, and packaging.
- RCMC (Registration-cum-Membership Certificate): It is issued by the relevant Export Promotion Council (if applicable).
- Origin Details: Information of the manufacturer and the Country of Origin
- Logistics Details: Port of loading, port of entry, and expected arrival date.
PIMS Registration Process: Step-by-Step Guide
Research, deep planning, and professional assistance are required to complete the Paper Import Monitoring System (PIMS) registration process online. The major steps include:
Step 1: Hire a Consultant
In case you are new to the import market, you must appoint a professional who guides you throughout the registration process, or refer to the DGFT portal for further details.
Step 2: Prepare Documents in Advance
Always verify that you have complete documents as required under PIMS to register on the DGFT portal. Before starting the PIMS import registration process, you must ensure you have an active IEC, Class III DSC, and import details, including invoice/bill of lading.
Step 3: Visit DGFT Portal
Log in to the DGFT portal by using your valid IEC credentials or visit https://imports.gov.in/imsdpiit/. Must ensure that your IEC number is valid and updated on the portal.
Step 4: Navigate PIMS Module
Visit the services section and then "Import Management System," "Paper Import Monitoring System (PIMS)," and "Apply for PIMS registration" last.
Step 5: Complete the online application form
Mention all required details in the application form, such as IEC number, importer details, HS code, product description, etc.
Step 6: Attach Documents
Upload all documents in the prescribed format. It generally includes a commercial invoice/purchase invoice, bill of lading/airway bill, packing list, etc.
Step 7: Pay Registration Charges
The per-application cost is Rs 500. Pay the fees by using any online payment mode (net banking/debit/credit card).
Step 8: Application Submission with DSC
Verify the accuracy of documents and application details. Use the DSC (Digital Signature Certificate) to submit the application form.
Step 9: Generate URN
After complete submission, a Unique Registration Number (URN) will be generated. It is required to be shown during the time of goods customs clearance.
Note: The import businesses whose samples are up to the FOB value of Rs 10,000 are exempt from PIMS registration.
Role of URN (Unique Registration Number)
Under the PIMS (Paper Import Monitoring System), URN plays a fundamental role in customs clearance for paper import. Well, it is typically generated after successful PIMS registration on the DGFT portal. PIMS URN signifies that the import of the notified paper has been pre-approved. Here is what you should know about URN (Unique Registration Number):
1. Compulsory during the filing of the Bill of Entry
URN must be quoted when filing the Bill of Entry for imported paper. This number helps the customs department to ensure that shipments are registered under PIMS before arrival.
2. Customs Department Verify Detail
Authority ensures whether the HS code matches the PIMS registration or not. Further checks the quantity and value against the submitted PIMS application and expected arrival date and port.
3. Protects from Delays & Seizure
If you do not have a valid URN, the customs department will not clear the goods, which will cause hefty fines or detention. By staying compliant with DGFT, it significantly helps to avoid delays or goods seizure.
4. Electronic Linkage
During the PIMS registration process, the URN is directly linked to DGFT's database. Although the customs authorities can validate the registration instantly without manual approval.
Paper Import Monitoring System Registration Timeline & Validity
It takes 1-2 days to gather the necessary documents and file the PIMS application online. On the same day, pay registration fees. URN (Unique Registration Number) is further generated within 1-2 days after document submission and online filing. If everything is correct, including documents and details provided by you, the process completes in 2-4 days.
When to apply: Not earlier than 75 days before expected arrival and no later than 5 days before expected arrival.
Validity of URN
The PIMS URN is valid only for 75 days from the date of its generation. In case your goods arrive after the URN expiry, the customs department will not clear them, even if all documents are in order. Therefore, apply at least 75 days before the expected arrival. On the other hand, the renewal subject doesn't come as it is valid for 75 days. In case of filing a new PIMS registration on the DGFT portal before the arrival of the new shipment.
What is PIMS Import Registration Fees
Consider this table to understand the PIMS registration India fee structure:
Parameters |
Details |
|---|---|
| PIMS Registration Fee | INR 500 per application |
| Payment Mode | Can use net banking, credit card, or debit card on the DGFT portal |
| Fee Applicability | Compulsory for all PIMS registrations, except for exempted products |
| Fee Applicability Exemption | Importers with the FOB value of INR 10,000 do not require registration under PIMS |
Why Choose LegalRaasta for PIMS Registration?
The registration process for PIMS can be complicated, but LegalRaasta provides expert advice and support to help you complete it with ease and give you peace of mind to focus on your business. LegalRaasta provides a complete PIMS registration service. The Services at LegalRaasta include:
- Assistance with Navigating the PIMS Registration Portal
- Assistance with the Creation & Verification of Profile
- Preparation of Required Documents
- Assistance with Data Submission and Compliance Checks
- Communication with the Appropriate Authorities
- Error Corrections and Resubmission Support
Clients
FAQs | Paper Import Monitoring System Registration in India
- Access the official PIMS portal, DPIIT Paper Import Monitoring System, and select the paper category.
- Please complete and submit the application form with the required information.
- Once you pay the registration fee of INR 500, you will receive your unique registration number (URN) after all steps are completed.
- Entity details: Active Importer-Exporter Code (IEC), PAN card, and GST registration certificate.
- Business Registration Proof: Company registration certificate.
- Digital Signature: Digital Signature Certificate (DSC) e-token of the authorized signatory.
- Import Documentation: Proforma Invoice/P.O. Invoice, Commercial Invoice/Packing List (B/L), AWB/BOL (Bill of Lading/Airway Bill)
- Product Info: Paper HS Code, Technical Spec, etc.
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