What is an Appointment letter?

An appointment letter is basically a formal letter provided in writing to a candidate joining for employment. It is provided after offer letter on the first day of the candidate starting work. The content of an appointment letter describes the position which is being offered, salary, benefits, work policy, confidentiality policy, starting date, and important information about the employment. Usually, the candidate receives the appointment letter on the first day after the beginning of the employment and have to return a signed copy to the employer indicating acceptance of the appointment letter. In this article, you can download the Appointment letter format in word as well as a pdf.

Why do HR provide an appointment letter?

The HR manager of the Company can use this appointment letter to offer a job to a prospective hire. The matters that was left unsaid at the time of employment put formally in this appointment letter. These matters are generally printed on the letterhead of the business on the day of joining of the employee. Moreover, one copy of the mutually signed appointment letter is retained by the Employer, while another signed document is retained by the Employee.

How to Create an Appointment Letter?

The Management of the company authorized a candidate for hiring by signing the appointment letters. If the candidate is willing to accept the position which is being offered, then he/she must sign a copy of the letter and give it back to the employer to indicate the acceptance of employment. Afterward, a contractual obligation is to be fulfilled by both parties that have come into existence and become binding.

Read more: Relieving Letter

Sample Appointment letter format

Following is the Appointment letter format that you can download also from the given link:

Click here to download Appointment letter format in pdf

Why do the Appointment Letter important?

Actually, there are a couple of people who doubt the importance of an appointment letter. They do not feel that this letter is important as a part of the employment process so most of the time it is being ignored. Following are the reasons why it makes sense to make an appointment letter while dealing with day-to-day business operations:

  • It is a legal document that serves as proof of the physical presence of an employee.
  • You can take this as a backup to use.
  • You could also use the physical letter as appointment letter examples.

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