What is a Relieving Letter?
A relieving letter is basically a type of official document which is provided to an employee on resignation to confirm that he/she has been relieved of duty. It is often demanded by the new employer to ensure that the employee completed his/her notice period and left the previous employer after completing all requisite formalities. It is advisable that the relieving letter must be printed on the letterhead of the organization as well as signed by the concerned HR or departmental head.
Why is the relieving letter issued?
These letters are generally addressed to the employee leaving the organization and is provided on the letterhead of the company on the last date of employment. Before giving the relieving letter, the HR Department can ask the employee to get a clearance certificate from his or her department head. The clearance certificate is important because the accounting department of the company can issue final dues and employee payments. So, the employer first obtains a resignation letter from the same employee.
In most of the cases, relieving letter could be provided to the new employer confirming that the employee left employment after completing all necessary formalities.
Given below is the format of relieving letter used by the employer in India:
18th March 2019
Address Line 1,
Address Line 2,
City, State, PIN
Subject: Relieving Letter
Dear Employee Name,
This is in further reference to your resignation letter dated 18th Feb 2019 wherein you had requested to be relieved from your services on 18th March 2019. We wish you inform you that your resignation has been accepted and you are being relieved from your position of Senior Associate with Company Name with effect from 18th March 2019.
Your final settlement would be processed and credited in the next 45 days to the account provided during your employment. We appreciate your contributions to Company Name and wish you all the best for your future endeavors.
Click here to download Relieving Letter PDF
What are the consequences of not having a relieving letter when you leave an employer?
If you are not having a recent relieving letter, then there will be more chances of job application being dropped, whether you are a potential candidate or not. The employers mostly want to know at the initial level that whether or not you have been relieved from your last assignment and that there are no pending engagements with your last employer.
Indian companies have now started weeding out the candidates having fudged resumes and preventing fraudulent. It really requires a vigilant eye and a reliable method for background screening. Filtering such candidates at the time of interview helps them to refrain from the activities of theft, embezzlement, violence, injury, and harassment. Ultimately, resulting to mitigate the risks of potential lawsuits as an outcome of negligent hiring.
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